iPad Information Memo 2016

With the start of the 2016-17 school year just around the corner, we wanted to share some important details about the 1:1 iPad program.  Please note that the iPad is the approved educational tool for student use in the classroom. Personal laptops are restricted for specific use as noted below.


Program Overview

This year is the fifth year of our 1:1 iPad Program. We believe the 1:1 program is an invaluable component of each student’s education at Saint Francis, and we remain committed to maximizing its effectiveness. Incoming students will be issued with a device that has been pre-configured for its immediate use. Returning students will continue to use the same device that they had last year.


Some points of note include:

  • Each student will be provided with a new iPad case, similar to the cases used last year, which dramatically reduced our damage rate to about 3%. We continue to offer optional iPad insurance on our website and encourage each family to actively consider buying it to cover iPad loss or damage.
  • The cost of repairing an iPad with a cracked glass has been reduced to $109. Greater damage can cost up to $249 plus tax to repair. Students must report loss or damage promptly.
  • The mechanism we introduced last year to print from an iPad resulted in a large reduction in paper wastage and that will continue next year.
  • As an early adopter of “Apple Classroom,” the school is using the very latest technology in classroom management.

Important Dates:

August 15:  All freshmen who did not get their iPad during summer school receive their iPads after lunch on Orientation/Registration day.

August 16:  All sophomores, juniors and seniors who returned their iPad will receive their iPad back on Registration day. Returning students who kept their iPad over the summer must bring their iPad with them to Registration Day. 


Before your student receives an iPad

1. Parents and students should review and sign the Student iPad Acceptable Use Policy Agreement. All students must complete a new agreement this year and physically bring it to school to receive their iPad.

2. If the student does not already have an AppleID then they need to create one (https://appleid.apple.com) and validate that it is completely functional. Every student will need his/her own AppleID (rather than a shared “family” AppleID) for the school-issued iPad. The AppleID is needed to be able to backup iPad data. Either the same or a different AppleID can be used to purchase books from Apple’s iBooks App.

3. Pay the $100 technology fee (billed as part of the July tuition).

4. Consider purchasing iPad insurance. As stated in the Student iPad Acceptable Use Policy Agreement, families are responsible for any damage or loss of the iPad. We encourage families to check their homeowner’s insurance policy to see if the device is covered or to consider purchasing a policy for the device from Worth Avenue Group. A damaged iPad costs a minimum of $109 to repair and a lost/stolen iPad costs $325 (+$30 for an iPad case) to replace.

5. For freshman students and parents, we recommend you read the high school version of  lol…OMG, available on Amazon.com. It is a good book for teens that explains how to manage their online reputation and describes some of the pitfalls of social media use.


What your student can expect when s/he receives an iPad on Registration Day

All students will receive their iPad on their assigned registration day, unless they already have it. In order to receive the iPad, s/he must bring the signed Student iPad Acceptable Use Policy Agreement. On this day, students will also attend a short orientation session. We recommend that students do not leave their iPads in their school lockers that day but take them home to access the Apps and explore their new iPads before school officially begins.

  • Freshmen:  Freshmen will register between 7:30 and 9:30 a.m. on Monday, August 15, followed by a half-day orientation to school. After orientation, they will receive their iPads and additional orientation to the device.   
  • Sophomores, Juniors and Seniors:

All other students will register on Tuesday, August 16. All students are required to attend an iPad orientation session on this day.


If they returned their iPad for the summer, they will receive the same iPad back when they submit their signed Student iPad Acceptable Use Policy Agreement.


If they kept their iPad over the summer, they must bring their fully charged iPad with them together with their signed Student iPad Acceptable Use Policy Agreement and go through the iPad orientation order to get a new iPad case.


Students that fail to attend an orientation session will have their iPad disabled until they do.

Seniors will register between 7:30 – 9:30 a.m.; juniors will register between 9:30 a.m. -11:30; and sophomores between 12:30-2:30 p.m.


Apps, cases, chargers & cables

As mentioned earlier, every student will be issued with a new protective case. Only cases approved by Saint Francis are allowed. Every incoming student will be issued with a new charger & cable that they will keep all the time they are a student. Returning students will continue to use the charger & cable they were issued with last year.  We do not supply replacements for lost, damaged or failed chargers or cables.  Apps are available to students at no charge through the preloaded “Self Service” portal on their iPads.


Technology Fee

The annual technology fee is $100. The fee covers some of the annual expenses of the iPad program including the case, applications and the management software. This fee will be added to your July tuition billing.



  • Ownership - The school owns the device. The iPads are being loaned to students for the school year. Families are responsible for any damage or loss of the device.
  • Monitoring Software - The iPads will be monitored by the school via a management software tool which will track both iPad usage and apps loaded on the devices. Any unauthorized use of the iPad will result in disciplinary action.
  • Internet Access - As always, students will have filtered Internet access at school. The filter prohibits students from visiting social networking and other inappropriate websites. We encourage parents to monitor/restrict their student’s Internet access at home.
  • Apps - Only school-approved apps can be downloaded on the iPad. Students will have access to school-approved apps free of charge through the “Self Service” portal that is preloaded on the iPads. If a student downloads any additional apps the student will be referred to the Dean’s office. Teachers will not ask students to purchase apps without prior approval of the school.
  • Backing-up data – Students are 100% responsible for backing up their notes and other iPad data. We strongly recommend the use of iCloud to back-up data using Apple apps and Google Drive to back-up Notability notes & photos.
  • Personal Laptops
    • o    The school provided iPad is the only iPad that is to be used at school. 
    • o    Personal laptops cannot be used in the classroom with two exceptions: students who have been granted accommodations by Saint Francis and students who are enrolled in Programming & AP Programming classes while in those classes only.  
    • Textbooks and ebooks - Saint Francis High School is committed to providing students with the best learning resources available today, so we will use a blend of traditional printed textbooks and e-textbooks this year. 
      • e-Books - We are using e-books offered from our textbook partner MBS as well as e-textbooks available from Apple’s iBooks App.  
      • For English classes, students will be permitted to use e-books as long as they are the same edition required by the class.  There are several e-readers available on student iPads, including Kindle, for students to access their e-books.
      • Textbook lists will be available online in July.  All registration forms and the deposit and July tuition payment must be received before your booklist will be released.

Please take time to read the Student iPad Acceptable Use Policy Agreement and create your student’s AppleID. Then sit down and discuss your own family’s expectations for internet and social media use.  For returning students and parents, this might be a good time to review a previous summer reading book, lol…OMG, and reflect on positive strategies for maintaining a positive online reputation and good social media practices. A good discussion now will help prevent problems during the school year.


Saint Francis High School1885 Miramonte AvenueMountain View, California 94040650 968-1213Fax: 650 968-1706
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